<img height="1" width="1" src="https://www.facebook.com/tr?id=442668444036704&amp;ev=PageView &amp;noscript=1">

eSignature Legality in Malaysia

Electronic signatures are legal in Malaysia and are provided for in the Digital Signature Act 1997 (“DSA”) and Electronic Commerce Act 2006 (“ECA”). 


E-Signature Legality Summary

Generally, electronic signatures have been recognized by law in Malaysia under the DSA and ECA.

Electronic signatures are governed by the ECA. Section 6 of the ECA expressly states that any information in an electronic form shall not be denied its legal effect, validity, and enforceability.

An enhanced electronic signature, called a digital signature, is a type of electronic signature that is governed by the DSA. Section 62(2) of the DSA specifically provides that a document signed with a digital signature in accordance with the DSA is as legally binding as a document signed with a handwritten signature, an affixed thumb-print or any other mark, and is deemed to be a legally binding signature.

Types of Electronic Signature 

Electronic Signature: Section 5 of the ECA defines an electronic signature as “any letter, character, number, sound or any other symbol or any combination thereof created in an electronic form adopted by a person as a signature.”

Section 9 of ECA further provides that an electronic signature must:

  • Be attached or logically associated with the electronic message;
  • Adequately identify the person and adequately indicate the person’s approval of the information to which the signature relates; and
  • Be as reliable as is appropriate given the purpose for which, and the circumstances in which, the signature is required.

An electronic signature is “as reliable as is appropriate” if:

  • The means of creating the electronic signature is linked to and under the control of that person only;
  • Any alteration made to the electronic signature after the time of signing is detectable (tamper evident); and
  • Any alteration made to that document after the time of signing is detectable (tamper evident).

Digital Signature: A digital signature is defined under section 2 of the DSA as “a transformation of a message using an asymmetric cryptosystem such that a person having the initial message and the signer’s public key can accurately determine

  1. whether the transformation was created using the private key that corresponds to the signer’s public key; and
  2. whether the message has been altered since the transformation was made”.

Section 62(1) of the DSA states that where any law requires a signature of a person on a document, the requirement is fulfilled by a digital signature provided that the digital signature:

  • Must be verified by reference to the public key listed in a valid digital certificate issued by a licensed certification authority;
  • Must have been affixed by the signer with the intention of signing the message; and
  • The recipient must have no knowledge or notice that the signer has breached a duty as a subscriber or does not rightfully hold the private key used to affix the digital signature.

Documents That May be Signed Electronically

Section 2(1) of the ECA provides that electronic signatures are available to any commercial transaction conducted through electronic means including commercial transactions by the federal and state governments.

Further Guidance

Section 2 and the Schedule of the ECA expressly prohibits the use of electronic signatures for the following documents:
  • Power of Attorney
  • Wills and Codicils
  • Trusts
  • Negotiable Instruments.
Apart from the above which are listed under the ECA, the following documents must be notarized or attested by a commissioner for oaths/notary public and may not be able to be signed electronically:
  • Instruments Dealing with Real Property
  • Instruments of Transfers.

Section 6 of ECA provides that an electronic message shall not be denied legal effect, validity, or enforceability provided that the information being referred to is accessible to the person against whom the referred information might be used. It should also satisfy the definition of electronic signature as listed above.

Further, if the relevant digital signature criteria is met, then the digital signature is as legally binding as a document signed with a handwritten signature, an affixed thumbprint or any other mark, and such digital signature shall be deemed to be a legally binding signature.

Case Law

The following two cases are examples of where Malaysian courts have addressed the use of electronic signatures:

  • Yam Kong Seng & Anor v. Yee Weng Kai [2014] 4 MLJ 478; and
  • SS Precast Sdn Bhd v. Serba Dinamik Group Bhd & Ors [2020] MLJU 400.

DISCLAIMER: The information on this site is for general information purposes only and is not intended to serve as legal advice. Laws governing the subject matter may change quickly, so WorkSmartly cannot guarantee that all the information on this site is current or correct. Should you have specific legal questions about any of the information on this site, you should consult with a licensed attorney in your area.

Last updated: September 07, 2021

Send your document in to request a test drive!

We have a plan for every need - for medium-large organizations. Manage multiple companies HR document can be tedious to you. Let's discuss to improve it.


Talk to consultant now!

If you would like to learn more about how a FRIENDLY & FUN HRMS with intuitive UI can help your employees to get onboard FAST, reach out to us now!

We’re always here to help.